I have used it for some time now and I want to share 3 features that I think will make Microsoft 365 Copilot in PowerPoint worth the license cost.

1. Generate a Sales Presentation in PowerPoint from a Proposal file in Word.

I have a lot of experience with different RFP responses, or Sales offers, and usually after you pass the first screening you are always asked to make a presentation from your proposal, wouldn’t it be nice if you could produce a Presentation from your existing word proposal?

Now we can do just that with M365 Copilot inside PowerPoint.

Let me show you how:

In PowerPoint the experience is slightly different from Word where you get a Copilot prompt when you start. So after you have started a new Presentation you need to click the Copilot button from the ribbon.

From the window you can either create a presentation based on how you describe it to create a presentation, or you can create a presentation based on a file.

Unfortunately, you can’t select the file in the dialog box that appears: 

Because PowerPoint has some problems with the url from the address bar, you need to go to Word and click the Share Button 

And then just Copy link and paste it into the Prompt Copilot window inside of PowerPoint.

Afterwards just click the generate button and wait for Copilot to do its work. 

So, in this example, it created slides with all the key points from my Word document, but of course this is only a suggestion, and you can always change it as you like. The good thing about this is that if you have trouble starting with making slide decks, this is a great way to give you some ideas to work with based on a proposal that you already have written. 

2. Summarize your presentation

To make a summary, just simply open the presentation you want to summarize. And Select Copilot from the Ribbon. 

Either select Summarize this presentation from the available options or just type it in the chat window and click send. 

When the summary is done, you will get this option:

In PowerPoint we don’t have options yet to make the summary more formal or professional like we can do in Microsoft Word. 

So, we can only Copy the summary to the clipboard. Also, this is just a suggested summary from Copilot and it might be wrong so you always have to check and confirm the result. 

3. “Add a slide”

My last feature for PowerPoint is Add a slide or Create a new Presentation. They are pretty similar. Where Create a new Presentation will make a presentation based on your input, Add a slide will make a slide based on your input. 

To add a new slide with the help of Copilot, just type Add slide about as the text in the prompt/chat window. So, let’s try to add a slide about Bing Chat or Copilot as it’s now called. 

After the slide has been added, you can either edit it yourself, or you can also use the Designer to improve the Layout. 

Let’s also look at the Prompt window closely 

If you are not sure what prompts you can write, you can find some help here under the book icon 

If you click Create, you will see an option about suggested prompts for creating content 

If you click “View more prompts”, you will get a window that shows you all prompts including your saved prompts. 

As you can see, we also have the option to Add an Agenda slide. 

And just like that we have created an agenda slide.

Summary

With M365 Copilot for PowerPoint, I can easily start creating a presentation from a Word Sales document, that will help me to get started faster, or I can also use Copilot to add slides based on my input, or create an Agenda slide. This will help me to start writing content in PowerPoint. The last but not least, we can also create an executive summary of our presentation. I have more than once had a need to create an executive summary and with this feature, I will save a lot of time. 

Artykuł Top 3 features for Microsoft 365 Copilot in PowerPoint pochodzi z serwisu IT-Dev.

I’ve tested it out across several different apps, and when it comes to Microsoft 365 Copilot in Word, I want to highlight 3 features that in my opinion will justify the license cost.

First of all, let’s not forget that Microsoft 365 Copilot uses ChatGPT 4.0, and not 3.5 which is the free version that you get if you go to www.openai.com. If you want to use the ChatGPT 4.0 engine you must pay $20 a month for it, while with Microsoft 365 Copilot you pay $30 per month in total. So the difference in monthly cost is negligible. Microsoft has also now made Microsoft 365 Copilot available also for small businesses and you don’t need to buy 300 licenses anymore, and you can also sign up for a personal Copilot license with the new Copilot Pro license. We will get back to comparing this in another article.

But let’s get back to my top 3 features of Microsoft 365 Copilot in Word.

1. Rewrite text

To use Rewrite text, simply mark the text you want to modify with Copilot and click the Copilot Icon that will appear on left side of your text.

Then you can either click ‘Rewrite’ to get Microsoft 365 Copilot to rewrite your text, or you can also get Copilot to visualize the text as a table.

Let’s first look at the different options that you have from the “rewrite window.”

Copilot offers 3 different text versions that you can insert into your document, to replace the text that you marked. Click the next/prev arrows to navigate the different alternatives and select the one you want.

On the right side of the window you will always have the feedback buttons. Use these buttons actively to provide feedback to Microsoft about the AI generated content.

The filter button allows you to modify the tone in which Copilot generates the text.

The default tone is Neutral, but you can also choose between Professional, Casual, Concise and Imaginative.

To generate 3 new suggestions, click the Regenerate button.

‘Rewrite text’ can be particularly useful for non-native English speakers like me, helping them to learn better phrasing and grammar on the go. 

2. Create a summary

To create a summary, just open up a Word document and select Copilot from the navigation. 

You can either just click the suggested option “Summarize this doc” or you can write the same text in the Chat box to get a summary of the document.

When the summary is finished, you will get this option:

You can either refresh the summary to get another suggestion, or generate a more casual or formal summary.

3. Draft a new document

It’s possible to use Copilot to draft a new document, either by asking it to write a document based on a single text you provide or starting from up to 3 documents.When you click the new Document button you will be prompted with the “Draft with Copilot” 

Here you should describe what you want to write – the more detail you give, the better the output you’ll get from Copilot.

When Copilot is finished generating the content you can either keep it, or you can ask it to generate a more professional or concise version, or if you don’t like the proposed content you can always regenerate it. But don’t forget that you have to verify and modify the details to make sure it’s accurate and fits your tone and style. ​​

Summary

With M365 Copilot for Word I’m able to quickly rewrite my text and make it more professional. I can easily create a executive summary of my proposal, or I can draft a new document. 

I think a lot of people can relate that sometimes it’s just difficult to get started with writing copy, and M365 Copilot offers you exactly the support you need to get going. 

So if you feel that you’ll benefit from even just one of the three features mention above, then I would recommend you consider investing in M365 Copilot.

Artykuł Top 3 features for Microsoft 365 Copilot in Word pochodzi z serwisu IT-Dev.