I have used it for some time now and I want to share 3 features that I think will make Microsoft 365 Copilot in PowerPoint worth the license cost.

1. Generate a Sales Presentation in PowerPoint from a Proposal file in Word.

I have a lot of experience with different RFP responses, or Sales offers, and usually after you pass the first screening you are always asked to make a presentation from your proposal, wouldn’t it be nice if you could produce a Presentation from your existing word proposal?

Now we can do just that with M365 Copilot inside PowerPoint.

Let me show you how:

In PowerPoint the experience is slightly different from Word where you get a Copilot prompt when you start. So after you have started a new Presentation you need to click the Copilot button from the ribbon.

From the window you can either create a presentation based on how you describe it to create a presentation, or you can create a presentation based on a file.

Unfortunately, you can’t select the file in the dialog box that appears: 

Because PowerPoint has some problems with the url from the address bar, you need to go to Word and click the Share Button 

And then just Copy link and paste it into the Prompt Copilot window inside of PowerPoint.

Afterwards just click the generate button and wait for Copilot to do its work. 

So, in this example, it created slides with all the key points from my Word document, but of course this is only a suggestion, and you can always change it as you like. The good thing about this is that if you have trouble starting with making slide decks, this is a great way to give you some ideas to work with based on a proposal that you already have written. 

2. Summarize your presentation

To make a summary, just simply open the presentation you want to summarize. And Select Copilot from the Ribbon. 

Either select Summarize this presentation from the available options or just type it in the chat window and click send. 

When the summary is done, you will get this option:

In PowerPoint we don’t have options yet to make the summary more formal or professional like we can do in Microsoft Word. 

So, we can only Copy the summary to the clipboard. Also, this is just a suggested summary from Copilot and it might be wrong so you always have to check and confirm the result. 

3. “Add a slide”

My last feature for PowerPoint is Add a slide or Create a new Presentation. They are pretty similar. Where Create a new Presentation will make a presentation based on your input, Add a slide will make a slide based on your input. 

To add a new slide with the help of Copilot, just type Add slide about as the text in the prompt/chat window. So, let’s try to add a slide about Bing Chat or Copilot as it’s now called. 

After the slide has been added, you can either edit it yourself, or you can also use the Designer to improve the Layout. 

Let’s also look at the Prompt window closely 

If you are not sure what prompts you can write, you can find some help here under the book icon 

If you click Create, you will see an option about suggested prompts for creating content 

If you click “View more prompts”, you will get a window that shows you all prompts including your saved prompts. 

As you can see, we also have the option to Add an Agenda slide. 

And just like that we have created an agenda slide.

Summary

With M365 Copilot for PowerPoint, I can easily start creating a presentation from a Word Sales document, that will help me to get started faster, or I can also use Copilot to add slides based on my input, or create an Agenda slide. This will help me to start writing content in PowerPoint. The last but not least, we can also create an executive summary of our presentation. I have more than once had a need to create an executive summary and with this feature, I will save a lot of time. 

Artykuł Top 3 features for Microsoft 365 Copilot in PowerPoint pochodzi z serwisu IT-Dev.

1. Central repository – Your company’s goldmine

Imagine having a centralized hub where all your organization’s vital information and company data reside. That’s precisely what an intranet provides. It is the ‘single source of truth’ in your business, serving as the main repository for critical data and knowledge. This centralized storage simplifies information retrieval, ensuring that employees have easy access to essential resources.

2. Collaboration made effortless

Intranets excel at fostering collaboration within an organization. They serve as internal networks that facilitate the seamless sharing of information and resources. Whether it’s a collaborative project, brainstorming session, or knowledge exchange, intranets create an environment where employees can work together more efficiently. This collaborative edge contributes to enhanced productivity and innovation.

3. Personalization – Tailoring content for all

Every employee within your organization is unique, with different roles, responsibilities, and needs. Intranets recognize this diversity and provide personalized content based on an employee’s role within the company. This tailoring ensures that individuals receive information that is relevant to their specific job functions, fostering a more engaged and informed workforce.

4. Enhanced communication

Effective communication is the lifeblood of any successful organization. Company intranets play a pivotal role in improving internal communications.  They offer features such as employee directories, company news feeds, and organizational charts, making it easy for employees at all levels to connect and share information. With intranets, communication gaps are bridged, ensuring that vital messages reach their intended recipients promptly.

5. Rapid access to information

Employees need quick and easy access to information about company policies, benefits, and updates. Intranets serve as a knowledge portal, offering a streamlined way for employees to find essential information. Whether it’s a new policy document, an employee handbook, or recent updates, the intranet ensures that the knowledge base is just a few clicks away.

6. Building community

In the age of social media, intranets have evolved to incorporate social elements. Employees can create profiles, post content, share status updates, and browse news feeds within the company’s internal social network. This not only encourages engagement but also fosters a sense of community within the organization.

So what’s the verdict?

In conclusion, company intranets have evolved from being mere information repositories to multifaceted platforms that drive efficiency, collaboration, and innovation within organizations. By centralizing data, improving communication, and automating processes, intranets empower businesses to adapt to the fast-paced, ever-changing business landscape.

Artykuł The Power of Intranets in Business – Unlocking Efficiency and Collaboration pochodzi z serwisu IT-Dev.

What is SharePoint?

At its core, Microsoft SharePoint is a dynamic collaboration system with the primary goal of facilitating teamwork and streamlining processes within organizations. SharePoint offers a centralized platform where teams can work together seamlessly, access critical information, and automate workflows across various business units.

What are the benefits of using SharePoint in companies?

1. Enhanced collaboration and productivity

SharePoint is a game-changer when it comes to enhancing collaboration within a company. It provides an intranet-based cross-collaboration experience that allows teams to securely share information, collaborate on projects, and manage content effectively. Whether your organization is large or small, SharePoint enables information workers across all verticals to be more productive and connected.

2. Secure information sharing

In an era where data security is of utmost importance, SharePoint offers robust security features. It allows organizations to control access to information, ensuring that sensitive data remains confidential. With SharePoint, you can implement granular permission settings, granting access only to authorized personnel. This means that confidential documents, proprietary information, and sensitive data are safeguarded from unauthorized access.

3. Streamlined content management

Managing content can be a daunting task for businesses. SharePoint simplifies this process by providing a centralized repository for documents and data. Users can organize content efficiently, making it easy to locate and share critical information. Version control ensures that the most up-to-date content is readily accessible, eliminating confusion and errors caused by outdated documents.

4. Scalability and customizability

SharePoint is designed to grow with your business. Whether you’re a startup or an enterprise-level organization, SharePoint can accommodate your needs. Its flexibility allows for extensive customization to align with your specific requirements. You can tailor sites, pages, and features to match your company’s unique workflows and processes. As your business expands, SharePoint scales effortlessly to meet increased demands.

5. Integration with other Microsoft tools

SharePoint seamlessly integrates with other Microsoft 365 tools using the Power Platform. This integration enhances collaboration by providing a cohesive ecosystem where users can access SharePoint’s features alongside familiar tools that they use in their day to day work. The platform also empowers businesses to create custom solutions using a minimal amount of coding.

How Can Your Company Get Started with SharePoint?

Embarking on the SharePoint journey is a strategic move that can transform your organization’s operations. Here’s a step-by-step guide to help you get started:

1. Start

Establish a diverse team to gauge your organization’s readiness. Go beyond the IT department to involve stakeholders from different teams. Use the Advisor for SharePoint tool, and gather user feedback to tailor content and identify early adopter groups.

2. Experiment

The Experiment phase lays the groundwork for SharePoint piloting. Here, you should set up policies and governance models. Decide permissions, approved apps, and data protection. Define measurable goals by consulting stakeholders for process improvements.

Communication is vital; begin with an email from the leadership team, highlighting SharePoint’s advantages. Combine this with a kickoff event to generate excitement, receive feedback, and introduce the early adopter program.

3. Scale

After the Experiment phase, having honed your SharePoint skills, it’s time to expand your deployment. Broad rollout demands a larger implementation team. Adjust governance policies as you add departments and set organization-wide goals for efficiency improvements.

Establish realistic IT readiness milestones. User training may be extended for added SharePoint capabilities. 

To summarize

Microsoft SharePoint is not just a software; it’s a strategic asset that can revolutionize the way your company collaborates, manages content, and automates workflows. By leveraging SharePoint’s capabilities, businesses can achieve enhanced productivity, streamlined processes, and heightened data security.

Artykuł The benefits of Microsoft SharePoint – Collaboration, productivity and beyond pochodzi z serwisu IT-Dev.